Unit and Report Dates to Remember

Good To Know:

  • CCW operates on a fiscal and reporting year of November 1 to October 31 annually
  • Activity Reports for Ag in the Classroom and Beef Promotion are best to keep updated at least monthly.
  • Continue and update your unit membership reports to have them ready to send to the state when due.

January –

  • January 1st – Submit all updated memberships lists to the CCW membership chairman – must be in the format found on the Members Only page
  • January 5th – Final submission of articles for the CCW newsletter – email to 2nd VP of Media
  • Register for ANCW Convention
  • Begin your local Beef Ambassador Contests

February –

  • World Ag Expo – International Agri-Center in Tulare CA (virtual in 2021) Volunteers from across the state are welcome and needed
  • February 15 – Submit Spring Meeting Agenda Item requests to the CCW President
  • Register for Spring Meeting
  • Submit President, Delegate and Proxy forms for Spring Meeting – See Members Only Page for form
  • Continue your local Beef Ambassador Contests
  • Submit your entries for California State Beef Ambassador Contest to 2nd VP of Promotion

March –

  • Spring Meeting – Dates Vary, see updates in newsletter or email communications
  • Ag Day at the Capital – Volunteers will be needed (2021 not scheduled due to Covid)
  • Late March – Possible date California State Beef Ambassador Contest – Date to be determined by Easter/Spring Breaks

April –

  • Early April – Possible date California State Beef Ambassador Contest – Date to be determined by Easter /Spring Breaks
  • April 1 – Submit all updated memberships lists to the CCW membership chairman – must be in the format found on the Members Only page
  • April 1 – Applications for CCW Memorial Scholarship are due to CCW Scholarship Chairman/Committee   See Members Only page for details.
  • April 5 – Newsletter articles and reports submitted to CCW 2nd VP of Media

May –

  • Registration for Mid-Year CCA/CCW Meeting – for dates and location and registration forms refer to the CCA website
  • May 15 – Submit Midyear  Meeting Agenda Item requests to the CCW President
  • May 15 – Submit President, Delegate and Proxy forms for Midyear Meeting – See Members Only Page for form

June –

  • CCA/CCW Mid Year Meeting – for dates and location refer to the CCA website
  • Submit names and contact information for California State nominees for ANCW recognition to the CCW President – The categories are:
    • Outstanding Cattlewoman of the Year
    • Outstanding Educator of the Year
    • Outstanding Promoter of the Year
  • Register for ANCW Summer Conference – refer to ANCW Website for details

July –

  • ANCW Summer Conference – refer to ANCW Website for details

August –

  • August 1 – Submit all updated memberships lists to the CCW membership chairman – must be in the format found on the Members Only page
  • CCW County Units Insurance due to the CCW Treasurer – you will be billed in advance

September –

  • Sept 1 – Unit Cowbelle of the Year intention to participate due to CCW 2nd VP of Promotion
  • Sept. 5 – Newsletter articles and reports submitted to CCW 2nd VP of Media
  • Sept 20 – Unit Reports for the Annual Roundup due to 2nd VP of Media – specific directions are under Round-Up on the Members Only Page

October –

  • Collect your annual local unit dues and membership renewals throughout the month  – Dues owed to CCW per active unit member is $20.00
  • Walt Rodman entry due  – See Members Only Page for additional details
  • Oct 1 – Submit upcoming fiscal year new officers and committee chairs and contact information to CCW Secretary
  • Oct 1 – Submit Unit Selection of the Cowbelle of the year with all appropriate documentation – See Members Only page for additional details.
  • Oct 20 – Elanco Beef Promotion Scrapbook Entries Due – see Members Only Page for details
  • Register for CCA/CCW Annual Convention – See the CCA website for details
  • Oct 31 – Submit Convention Meeting Agenda Item requests to the CCW President
  • Oct 31 – Last Day to submit Ag in the Classroom, Beef Promotion and All Star Reader Reports.  Late submissions will not be accepted to be considered for awards.

November –

  • November 15 – Submit all final updated memberships lists to the CCW membership chairman – must be in the format found on the Members Only page
  • November 15 – final date to postmark payment for  CCW Membership dues to be mailed to the CCW Treasurer to maintain Unit in Good Standing Status.   (State Dues dues owed will  be $20 for every active member on the list submitted to CCW Membership)
  • November 15 –  Submit President, Delegate and Proxy forms for Annual Convention Meeting – See Members Only Page for form
  • Nov. 20th – last day to mail fund raising raffle ticket stubs (Powder River), collected funds, and any tickets not intended to be sold to fundraising chairman.
  • Possible date for CCA/CCW Convention – See the CCA Website for dates and location
  • Mystery Gifts –  Prepare to bring a wrapped, $5 + gift to the Cowbelle of the Year Luncheon.  Items are sold to luncheon attendees with proceeds going to the CCW general fund
  • Door Prize Gift – Prepare to bring to the Cowbelle of the Year Luncheon from your unit valued at approximately $100 to be given away during the luncheon.
  • Prepare your list of deceased members and past members to share during our remembrance portion of the Awards Breakfast.

December –

  • Possible CCA/CCW Convention dates – see the CCA Website for more information
  • December 31 – County Unit Financial Reports for fiscal year ended October 31.  Must be submitted with accounting fee and using forms on the Members Only page to the CCW Treasurer.